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Extension Foundation Contracts Assistant

The eXtension Foundation is seeking a contracts assistant to support the development and executing of over 120 contracts.  This contract will assume approximately .3 to .5 fte and will include support for creating and developing contracts, tracking contracts, working the land grant institutions and working with offices of sponsored programs. The contracts assistant  will work closely with the Virtual Administrative Assistant to conduct their work. This position reports to the Chief Operating Officer of the eXtension Foundation. 

Desired Qualifications:

  • Knowledge of the contracting process
  • Knowledge of the LGU system
  • Experience in working with offices of sponsored programs
  • Initiative to keep contracts moving to final execution
  • Ability to work with multiple institutions
  • Savvy in the use of databases for contract tracking.
  • This position will work remotely.  Knowledge and experience with virtual work and computer skills are needed for this position.

Statement of Work for the Contract Effort

The work of the eXtension Contract Assistant will focus on the support of the Virtual Administrative Assistant and the focus of the 120 contracts that must be executed between April and August.  Support for contract writing as well as database management will be critical for this role.  Position expectations include:

  • Taking responsibility for assigned contract tasks, such as contract development, ensuring contracts have the content and supporting documentation necessary.
  • Assist in the writing of contracts within the contracting process of eXtension.
  • Support and assistance with managing a contract database for the purposes of tracking where contracts are at in the process.  
  • Staying in communication with LGU offices of sponsored programs to expedite contract executing.
  • Assist with contract files to make sure all documentation for each contract is in the files to include sole source justifications when appropriate.
  • Successful candidates are expected to have their own computer equipment and internet access.

Contract conditions and terms:

This will be a fixed term contract based on an hourly rate.  Workload will vary throughout the year, with the months of April-August having the greatest amount of work expected.

Contract Timeline – 1 year – April 1, 2021-March 31, 2022.

The projected timeline for this position is  April 1, 2021 through March 30, 2022: (dependent upon project funding)

February 19, 2021 until filled: Accept letters of interest and resumes

April 1, 2021: Start date for eXtension Contracts Assistant

Interested persons should apply here: https://form.jotform.com/210495967792169

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Extension Foundation Communications Technology Assistant

The eXtension Foundation is seeking a tech-savvy, high energy, individual with great problem solving skills to assist our Communications and Engagement Manager with projects, developing creative solutions, communications, analysis and marketing for eXtension Foundation. This contract will assume approximately .3 to .5 fte and will include support for creating and developing communication and marketing pieces, but also in the management of databases and technology platforms to actively engage with eXtension Foundation audiences.  The Communications and Engagement Manager will work closely with the Assistant to advise and lead the work. This position reports to the Communications and Engagement Manager with additional accountability to the Chief Operating Officer of the eXtension Foundation. 

Desired Qualifications:

  • Associates Degree in Business, Communications, or Related Field
  • Proactive in identifying and adapting new technology tools to solve problems and achieve organizational and system-wide objectives. 
  • Strong written and verbal communication skills
  • Proficient with Hubspot CRM, email marketing platforms, and social media account management. 
  • Working knowledge with Adobe Creative Suite including Adobe Photoshop, Premiere, InDesign, and Illustrator. 
  • Ability to work in collaboration with multidisciplinary stakeholders and teams. 

Statement of Work for the Contract Effort

The work of the eXtension Communications Assistant will focus on the support of the Communications and Engagement Manager which will focus on the messaging and connections required to lead and manage multiple constituencies.  Support for technical writing as well as database management and some analysis will be critical for this role.  Position expectations include:

  • Taking responsibility for assigned communications tasks, such as regular email marketing updates that originate from the Marketing and Communications department. 
  • Supporting and assisting in the overall management of Connect Extension including the creation of new content aligned with eXtension Foundation initiatives, services, and offerings. 
  • Assist with the transition and management of data, contacts, and membership tracking in the Hubspot CRM system
  • Assist and support newly developed databases as they come online to manage the Communication and Marketing functions of eXtension.
  • Work with Communications and Engagement Manager to support webinars, blog posts, Zoom and professional development of the eXtension Team.
  • This position will work remotely.  Knowledge and experience with virtual work and computer skills are needed for this position.  
  • Successful candidates are expected to have their own computer equipment and internet access.

Contract conditions and terms:

This will be a fixed term contract or a land grant university contract/buyout.

Contract Timeline – 1 year – April 1, 2021-March 31, 2022.

The projected timeline for this position is  April 1, 2021 through March 30, 2022: (dependent upon project funding)

February 19, 2021 until filled: Accept letters of interest and resumes

April 1, 2021: Start date for eXtension Communications Technology Assistant

Interested persons should apply here: https://form.jotform.com/210495638351155

The application deadline is April 1, 2021.  Your letter of interest should describe why you are interested to help in this important work as well as your experience or academic background in the communications and marketing arena.  

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Cooperative Extension Service Immunization Education Project: Vaccinate with Confidence Health Promotion Specialist

 Cooperative Extension Service Immunization Education Project

Vaccinate with Confidence Health Promotion Specialist Position Description

This project is a collaborative effort among the Extension Committee on Policy (ECOP),  eXtension, and the Centers for Disease Control and Prevention (CDC).  It grew out of efforts undertaken by the ECOP Health Innovation Task Force. eXtension anticipates receiving funding for Immunization Education efforts.  Key Extension leaders on this project are Dr. Roger Rennekamp, Dr. Michelle Rodgers, Dr. Caroline Henney, Ms. Ali Mitchell Dunigan and Dr. Chris Geith.  This project will allow CDC and the Cooperative Extension System to address health disparities among rural and other underserved communities by facilitating discussions at the community level to address barriers and concerns about COVID-19, flu and other adult vaccinations.  It is designed to help increase connections and communication between the community and health care practices, as well as increase accessibility and acceptability of local vaccination clinics and opportunities with the goal to and mobilize communities to implement public health programs to reduce health disparities, especially in rural areas. The four broad areas of emphasis for this project are:

  • A National Assessment
    • Create a landscape report through a national assessment of current activities, locations and delivery of extension immunization education, community dialogue, and the cooperative delivery of immunization clinics.  Timeline:   April-July 2021 
  • Vaccinate with Confidence National Campaign
    • Work with all 111 LGUs who are eligible to apply for funding to support their customization and deployment of the Vaccinate with Confidence Campaign. The package includes materials from the CDC, professional development offerings by the Vaccinate with Confidence technical assistance team available to all LGU’s and funding. LGU’s will complete a standardized and simple online application organized around a rubric to ensure funding priorities, such as serving underserved audiences and collecting standard data.  This information will be built into an application form briefly requiring a description of their planned implementation and their planned budget.  
  • An Impact Collaborative Summit
    • Work with eXtension Foundation to offer an Impact Collaborative Summit to develop opportunities for immunization education and clinics utilizing Extension resources, staff and locations as well as their partnerships with local health education resources, staff and immunization locations.  This Summit will help potential pilot recipients incubate and plan to accelerate opportunities for immunization education in rural and underserved communities.     Timeline:  April 2021.
  • Implement immunization education and clinic pilots, community dialogues, and the cooperative delivery of immunization clinics. Timeline:  May 2021-March 2022.
    • Pilots will test out immunization education programs, community dialogue frameworks, and clinic models in rural and underserved communities that will include data collection and use of common metrics for reporting.
    • A non-research report of what is learned will be created and shared with the Cooperative Extension System and collaborative leaders of this project. This report is to be a brief report and summary of the pilots from the pilot leaders. 

This project is seeking a health promotion specialist (a full-time buyout from a Land Grant University (LGU) or a service contract) to provide expertise and coordination working LGUs to successfully deploy the Vaccinate with Confidence Health Promotion in a local context through the Cooperative Extension Service.  eXtension will serve as the principal investigator for the project and eXtension will serve as a backbone for the project efforts.  This position will work collaboratively with the Project Director, Assistant Project Director and the Operations Manager to lead this project. This position will report to the Project Director, Dr. Michelle Rodgers. The Health Promotion Specialist for this project will:

  • Provide expertise and coordination working with LGUs to encourage, recruit and assist them in the customization and deployment of the Vaccinate with Confidence campaign.
  • Work with the LGUs as they implement the Vaccinate with Confidence campaign to ensure local success and impact and provide a communications/promotion toolkit for LGUs’ use. 
  • Offer different forms of professional development and other resources as needed throughout the project to support the Vaccinate with Confidence campaign package available to the 111 LGU’s and the selected pilot projects (approximately 20). 
  • Assist LGUs to best utilize the Vaccinate with Confidence Campaign Packaging funding.
  • Connect and coordinate successful LGU pilot applicants with the Vaccinate with the  Confidence Technical Assistance (Market Research Firm) service provider.
  • Work with the pilot projects in the design of their projects and in the deployment of their work.
  • Serve with the eXtension Foundation Team to deliver and serve teams and participants attending the Impact Collaborative for Immunization Education to expand the Vaccinate with Confidence campaign.
  • Work with the Evaluation team/firm to help insure the success of campaign and pilot efforts to achieve impact and provide consultation as appropriate.
  • Participate and learn about the Impact Collaborative and possibly serve on the Impact Collaborative Design Team.
  • Provide feedback and reports (quarterly and final).  
  • Serve on the project advisory and planning team committees.
  • Work collaboratively with the 1890 and 1994 Engagement Coordinators.
  • Work collaboratively with the Evaluation Team.
  • Work collaboratively with the Immunization Education Fellow. 
  • Participate and engage in the Connect Extension group.

The projected timeline for this position is  April 1, 2021 through March 30, 2022: (dependent upon project funding)

February 12 until position is filled: Accept letters of interest and resumes
April 1, 2021:  Start date for Health Promotion Specialist
April 1, 2021: Official start for the Project

If there are questions, please contact Project Director Dr. Michelle Rodgers, PhD, Associate Dean and Director, University of Delaware, mrodgers@udel.edu Mobile 302-635-4306.

Persons interested in this position should send a letter of interest and a resume to Brenna Kotar, eXtension Foundation at ceoassistant@extension.org. by February 19, 2021.

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eXtension Seeks Partner & Development Specialist

Application Deadline: August 31st, 2019

The eXtension Foundation is seeking an individual to design and implement strategies for external and internal partnerships and fund-development relationships. Outside of a longstanding and meaningful contact list of their own, the candidate will be able to identify and execute on unique business opportunities that exist in collaboration between Corporations, Foundations, and nonprofit organizations. In partnership with the Chief Executive Officer, this position is responsible for partnership development and the development of additional funding for eXtension and the Cooperative Extension System (CES). The successful candidate will assist the CEO to build new relationships to build impact and financial resources through co-creation with internal and external partners.

Responsibilities:

Develop new and additional internal and external partnerships using a long-term relationship approach with CES and eXtension Foundation, and cultivate opportunities for resource enhancement and co-creation of local impact. Focus on partnerships relative to the USDA Strategic Plan are expected.Actively work with the CEO and COO of eXtension to design and implement a comprehensive partnership and development strategy and plan with milestones and timeline. Have primary responsibility for development and execution of all proposals and letters of inquiry and all materials and communication needed for partnership development, fund development and follow-through. Monitor and report regularly on the progress to CEO and COO.

Requirements

Bachelors Degree (Masters Degree preferred)
3-5 years relate experience required
Possible travel

Demonstrated success in a development function (managing and forging relationships with multiple donor sources over time). Ability to build coalitions and networks of committed supporters. Ability to attract and build partnerships at all levels of CES. Excellent communication skills, both written and oral, with exceptional attention to detail; grant writing experience required. Strong organizational skills, with the ability to manage and prioritize multiple tasks and work within tight deadlines. Flexible and adaptable style; a leader who can positively impact both strategic and tactical fundraising initiatives.Ability to work both independently without close oversight, but also a team player who will productively and entrepreneurially engage with others at varying levels of seniority within and outside eXtension Foundation. High energy and passion for the mission of eXtension Foundation. Experience in a virtual, national or global team environment preferred.

Application Instructions

To apply for this position please submit a cover letter, resume, three professional references, including email and phone number contact to:

Brenna Kotar
Assistant to the CEO
eXtension Foundation
ceoassistant@extension.org

This position is 0.70 FTE
This is a remote position
Start Date: September 15th, 2019
Salary: Salary range is $75-85K dependent upon background