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Extension Foundation Contracts Assistant

The eXtension Foundation is seeking a contracts assistant to support the development and executing of over 120 contracts.  This contract will assume approximately .3 to .5 fte and will include support for creating and developing contracts, tracking contracts, working the land grant institutions and working with offices of sponsored programs. The contracts assistant  will work closely with the Virtual Administrative Assistant to conduct their work. This position reports to the Chief Operating Officer of the eXtension Foundation. 

Desired Qualifications:

  • Knowledge of the contracting process
  • Knowledge of the LGU system
  • Experience in working with offices of sponsored programs
  • Initiative to keep contracts moving to final execution
  • Ability to work with multiple institutions
  • Savvy in the use of databases for contract tracking.
  • This position will work remotely.  Knowledge and experience with virtual work and computer skills are needed for this position.

Statement of Work for the Contract Effort

The work of the eXtension Contract Assistant will focus on the support of the Virtual Administrative Assistant and the focus of the 120 contracts that must be executed between April and August.  Support for contract writing as well as database management will be critical for this role.  Position expectations include:

  • Taking responsibility for assigned contract tasks, such as contract development, ensuring contracts have the content and supporting documentation necessary.
  • Assist in the writing of contracts within the contracting process of eXtension.
  • Support and assistance with managing a contract database for the purposes of tracking where contracts are at in the process.  
  • Staying in communication with LGU offices of sponsored programs to expedite contract executing.
  • Assist with contract files to make sure all documentation for each contract is in the files to include sole source justifications when appropriate.
  • Successful candidates are expected to have their own computer equipment and internet access.

Contract conditions and terms:

This will be a fixed term contract based on an hourly rate.  Workload will vary throughout the year, with the months of April-August having the greatest amount of work expected.

Contract Timeline – 1 year – April 1, 2021-March 31, 2022.

The projected timeline for this position is  April 1, 2021 through March 30, 2022: (dependent upon project funding)

February 19, 2021 until filled: Accept letters of interest and resumes

April 1, 2021: Start date for eXtension Contracts Assistant

Interested persons should apply here: https://form.jotform.com/210495967792169

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Extension Foundation Communications Technology Assistant

The eXtension Foundation is seeking a tech-savvy, high energy, individual with great problem solving skills to assist our Communications and Engagement Manager with projects, developing creative solutions, communications, analysis and marketing for eXtension Foundation. This contract will assume approximately .3 to .5 fte and will include support for creating and developing communication and marketing pieces, but also in the management of databases and technology platforms to actively engage with eXtension Foundation audiences.  The Communications and Engagement Manager will work closely with the Assistant to advise and lead the work. This position reports to the Communications and Engagement Manager with additional accountability to the Chief Operating Officer of the eXtension Foundation. 

Desired Qualifications:

  • Associates Degree in Business, Communications, or Related Field
  • Proactive in identifying and adapting new technology tools to solve problems and achieve organizational and system-wide objectives. 
  • Strong written and verbal communication skills
  • Proficient with Hubspot CRM, email marketing platforms, and social media account management. 
  • Working knowledge with Adobe Creative Suite including Adobe Photoshop, Premiere, InDesign, and Illustrator. 
  • Ability to work in collaboration with multidisciplinary stakeholders and teams. 

Statement of Work for the Contract Effort

The work of the eXtension Communications Assistant will focus on the support of the Communications and Engagement Manager which will focus on the messaging and connections required to lead and manage multiple constituencies.  Support for technical writing as well as database management and some analysis will be critical for this role.  Position expectations include:

  • Taking responsibility for assigned communications tasks, such as regular email marketing updates that originate from the Marketing and Communications department. 
  • Supporting and assisting in the overall management of Connect Extension including the creation of new content aligned with eXtension Foundation initiatives, services, and offerings. 
  • Assist with the transition and management of data, contacts, and membership tracking in the Hubspot CRM system
  • Assist and support newly developed databases as they come online to manage the Communication and Marketing functions of eXtension.
  • Work with Communications and Engagement Manager to support webinars, blog posts, Zoom and professional development of the eXtension Team.
  • This position will work remotely.  Knowledge and experience with virtual work and computer skills are needed for this position.  
  • Successful candidates are expected to have their own computer equipment and internet access.

Contract conditions and terms:

This will be a fixed term contract or a land grant university contract/buyout.

Contract Timeline – 1 year – April 1, 2021-March 31, 2022.

The projected timeline for this position is  April 1, 2021 through March 30, 2022: (dependent upon project funding)

February 19, 2021 until filled: Accept letters of interest and resumes

April 1, 2021: Start date for eXtension Communications Technology Assistant

Interested persons should apply here: https://form.jotform.com/210495638351155

The application deadline is April 1, 2021.  Your letter of interest should describe why you are interested to help in this important work as well as your experience or academic background in the communications and marketing arena.